Room booking software built for universities
Still juggling spreadsheets, email chains, and a booking system you've outgrown? SCPASE gives university estates, facilities, and timetabling teams real-time availability, QR check-in, and floor-plan hot-desking — replacing manual admin and approval bottlenecks with one dashboard.
- Live room and desk availability — book in a few clicks
- QR code check-in for rooms and hot desks
- Floor plans, categories, and tags to find the right space fast
- Approval workflows, permissions, and usage analytics built in
Outgrown your current booking system?
If any of this sounds familiar, SCPASE was built to fix it.
The problem: Rooms booked by spreadsheet or a long email chain, with no single source of truth.
How SCPASE solves it: Live, real-time availability that everyone works from — no more double-bookings from an outdated calendar.
The problem: No audit trail for who booked what, or why a request was approved.
How SCPASE solves it: Approval workflows and permissions that keep a clear, searchable record of every request and decision.
The problem: Rooms still showing as booked long after the meeting has actually ended.
How SCPASE solves it: QR code check-in that automatically frees up space that's booked but sitting empty.
The problem: Hot-desking managed on a whiteboard, a shared spreadsheet, or not managed at all.
How SCPASE solves it: Floor-plan hot-desking that shows exactly which desks are free, in real time.
Built for how universities actually use space
Universities run more room types than most workplaces — teaching spaces, meeting rooms, study rooms, shared desks — often managed across several disconnected systems. SCPASE brings them into one platform.
Lecture theatres and seminar rooms
Give teaching and timetabling teams a live, accurate picture of every teaching space, so double-bookings and manual spreadsheet chasing stop happening.
Meeting rooms across campus
Let staff and departments book meeting rooms in a few clicks, with QR code check-in so a room that's booked but empty is automatically freed up.
Shared and flexible workspace
Floor-plan views and categories make it easy for people to find the right space — whether that's a bookable desk, a study room, or a shared project space.
Estates and facilities oversight
Approval workflows, permissions, and usage analytics give facilities teams control over who can book what, and real data on how space is actually used.
Ready to leave manual booking admin behind?
See how SCPASE works for students' unions, or talk to us about your specific setup.